Band Booster Meeting Minutes

January 8, 2008	February 12, 2008	March 04, 2008	August 26, 2008
October 7th, 2008	October 28th, 2008	February 3rd, 2009	April 14th, 2009
November 5th, 2009

 

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Band Booster Meeting April 14th, 2009

Band Booster Meeting Minutes

April 14, 2009

 The meeting was called to order at 6:30 pm by Kim Bryant. A thank you was given to everyone for attending.

 Fundraising:

 Rummage sale- the band made $1070.00 on the sale! Thanks to Norma Head for organizing this great event. Norma extended a thank you to everyone who donated or helped out the day of the sale.

The Gold Recycling Fundraiser held at the rummage sale made $186.00. Thank you Sharon Carroll and Pam Morrow for your donation.

Applebee’s Pancake Breakfast- Made $474.00 along with $62.30 in donations for a grand total of $536.30.

Wine Tasting- the totals are not in yet, we are waiting on SHAC. He did say we did much better. There was a much larger crowd this year and fun was had by all.

Cookie Dough- Six students were in the running for the $50 bonus. A drawing was held and the lucky name drawn was Andrew Sorenson.

New Business:

David Jarrard shared the beginnings of the power point presentation which will be used when contacting corporations for sponsorships. He thanked everyone for their input on the project. The next step will be consulting with the board to decide on packages and what would be included. A list has been compiled of possible companies and people in the entertainment business that we will need to contact. If this type of thing is your forte please step up and volunteer to help out.

Raffle-We will not be able to do the raffle offered by the Poiriers. It was not approved by the school because it is a form of gambling. One possible option being considered is using Ebay to sell the items. More information later.

 Sam has scheduled two car washes (May 2nd and June 6th). These will be held at the PIX market at the Publix on Royal Oaks. These will run from 10:00 am until 2:00 pm. (two shifts). There was discussion about running the car washes in a format similar to a “Washathon”.  Students would get pledges for the number of cars they can wash in a specified amount of time. A maximum number of cars would be given to limit the out of pocket. The student would then return to their sponsors and collect the amount owed to them based on the number of cars they washed. For example: $2 pledge x 10 cars washed = $20. Depending on the number of sponsors, there could be a lot of profit in doing the wash this way. Samantha could use some help with chaperoning and tallying the counts, if interested contact her at speedywitch40@yahoo.com.

Belk Sale- The sale is on 5-2-09 from 6 am to 10 am. Tickets can be sold in advance and on the day of the sale. We can set up a table at Belk and sale the tickets. The in store sales will be divided among all organizations that participate. The tickets are $5 and the purchaser gets a $5 discount on their first purchase that day. If you need tickets or are interested in table sales please contact Tracy White: 615-513-5933-Cell, 615-259-3456-office, TracyLeah@comcast.net.

Café- Training days in April are the 21st, 28th, and 29th. These alcohol sales training classes are required to work. There is a $20 membership fee which is returned after you work four events. If interested please contact Lori Saulsbury at BLSaulsbury@att.net.

Miscellaneous

Lock-In- May 8th   Need volunteers to help chaperone the students. If you can help, please let Kathy Matson know (kmbmatson@comcast.net). The permission slip must be signed and turned in for this event. A great opportunity to head this event up next year is available please consider volunteering. Now is the time so you can learn from the pro Kathy before she is gone!

Band Banquet- May 15th -We need volunteers to help set-up, serve, wash tablecloths and clean up. Also, a program for the evening needs to be created. There were sign up sheets available at the meeting. If you would like to help please contact Laura (LONeal3@comcast.net). This event requires a RSVP and payment in advance. The price will probably be $10. The deadline to preorder and pay will be May 6th. More information will follow at a later date.

Freshman mini camp will be on May 16th, the May 23rd date is being changed tentatively to the 14th or 21st. Uniform fittings will take place on these days probably. Current band students will have uniform fittings in May during class. Carol Wilck could use some help doing the fittings, if you can help please contact Carol (cwilck@yahoo.com).  She also needs someone to help with alterations, if you sew please step up and help her out.

Booster meeting was closed at 7:30 pm.

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Band Booster Meeting Feb 3, 2009

Kim Bryant opened the meeting at 7:00 pm with a welcome and thank you for attending.

Treasurer's Report

Donna Ryan presented the treasurer's report. We are still waiting for final numbers from the concession sales due to the Coke products that we still have on hand. There are still Coke (21), Sprite (8), and Dr. Pepper (7) remaining. They are $9 a case. Hopefully, this will be complete soon.

We have two students that have fees outstanding from the fall marching season. Statements are available tonight if you would like to see where you stand.

Due to the low numbers of sales, T-shirts can be ordered until Friday. Please contact Donna Ryan (dandjryan@msn.com) if interested. Also, when you order a shirt please be sure to include a check or specify if you wish to pay for it out of your account. She can take payment from your account if you have money in the account and you let her know. We are also very low on sponsors for the t-shirt if anyone has any suggestions please contact Kim or Rochelle. If you have a personal connection with someone, go ahead and contact them yourself. A sponsorship is $300.

Everyone's account was issued two credits from last fall's dues. Twenty dollars and twenty-five dollars were refunded from the cost of the trip and food. A thank you was given Lois Lacheta and Sharon Carroll for their hard work and dedication to save money.

State concert festival is coming up in April (29-30th). We are going to need 3 charter buses for the event. Sandy Hodge is checking on the cost for these rentals.

Fund Raising Report

The Spring Hill Art Council Wine Tasting is on! It will be help on March 27th at the union hall in Spring Hill. This event benefits both the art council and our band. The name might be changed to "Taste of Spring Hill." It is a very enjoyable event with great wines and food from local restaurants. The main thing the band will need to supply is volunteers. There will be two shifts of workers that evening. If you would like to participate in the event please volunteer to work the first shift and participate in the tasting during the second shift. The cost will probably stay the same as last year: $30 individual, $50 for two. We will also need to sale tickets! That will make all the difference in the profit from the event. Also, we need auction items. If you or someone you know might be willing to donate something please let the board know.

The cookie dough sale is beginning today! Heather Dye presented the information and gave out sales packets to everyone in attendance. Be looking for your copy in the bottom of your child's backpack on Wednesday. The goal has been set by Heather for each family to sell 20 tubs of dough. She suggested making a list of anyone you would like to ask and not to forget all those internet connections. There will be a drawing among the students who meet the goal for a $50 prize. The sale will run thru February 17th. Please make checks out to Page High School (not the band). The pick-up of the dough will be on March 4th.

The Sonic window wash will be on March 14th, 10 am until 2 pm. Please make sure your child comes help wash. If you would like to help out with a donation of Windex or paper towels, it would be appreciated. If you would like to help chaperone, please let Sam Santilli know you are available (speedywitch40@comcast.net ). This event will be canceled in the event of rain.

The Applebee’s breakfast will be held on April 4th. We need a chair person to head this event. If interested please let Rochelle know (rochbrann@mac.com). We will be doing advance ticket sales. The event will be from approximately 6 am to 9 am.

An offer was made for a raffle fundraiser. Mike Poirier (Ross’ Dad) offered to cover all cost incurred in having the raffle. His company, Bridgestone, will donate as the prize a set of four tires (maximum value $1400.00.) The tickets could be sold for $5. The legality of doing something like this would need to be checked out before proceeding. It will be necessary to check with the county. Sounds like a great fundraiser. Thank you so much!

The rummage sale will be held on April 11th. Set up and drop off will be Friday night. The sale will be from 8 am until 2:00 pm. Everything not sold will be donated to Goodwill. If you would like to pick up any of your merchandise that isn’t sold, just come by at the end of the sale and get it.

The Golf Tournament may have a move in date to September or October. If you are interested in helping with the tournament please contact Randy Mauldin (Randy.mauldin@honeywell.com).

The corporate Sponsorship program is moving ahead. If you signed up for the personal testimonials with Pam, please turn in your statements to her or let her know and she will meet with you and record an interview in person if you prefer.

Announcements

Change in Dates:    Band Lock-In- May 8th (pending confirmation with the YMCA)

                                    Band Banquet- May 15th

Winter Guard (2010/2011): plans are in the works for next years winter guard. All girls in the band are welcome to try out. There will be an informational meeting at Mr. Calhoun’s home on Feb. 26th.

 

Band Booster Meeting Oct. 28, 2008

Pam Morrow opened the meeting at 6:30 pm

Treasurer’s Report:

-Fund raising reports (profits) were reported by Sue Wright:
Exhibition $6,764.00
(designated as instrument fundraiser)
Rynczak fundraiser $345.00
Car Washes $2,278.00
T-shirts $3,633.00
Golf Outing $3016.00
Little Caesar’s $2.424.00
Black Dog Ad $300.00
Donation $5.00
Total: $12,000.01 Yeah! We made our fundraising goal of $12,000!

-Total numbers are still out on the concession stand

Fund Raising

-Michelle Massey will be passing concession stand duties on to someone else for next year. A big thank you to Michelle for a job well done! Samantha Santilli and Heather Dye have stepped up to take over this very important job. Thank you Sam and Heather!

-We will be doing play concessions on Nov. 13th, 14th, and 15th. We need two people for Thursday and three on both Friday and Saturday. Please let Kim Bryant know if you can help out (bryant7@comcast.net).

-Troy Piland of WGH Success is making the stocking caps available to us again (the one with the band logo). The cost is $7.50 for preorders only. This is his cost. On Thursday, he will be offering the hats for $10.00 at the football game. Sue ordered 20 extra hats that will be offered on a first come/first serve basis for those that were unable to attend the booster meeting. If you want in on this one-time only special quickly send her an email. After she confirms you made the deadline, send a check to school made out to WGH, Success for the number of hats you need. These will also be available on line in about a week for $10 www.wghsuccess.com/PageHS.htm.

-We will not be receiving a grant from MTEMC. They will not be giving grants to schools anymore because of equity issues. They will be sending us a letter with full details.

-The Scrip order deadline has been changed to Oct. 30th to help accommodate anyone that has not ordered their BW scrip for the upcoming trip.

-The Café workers have five more Titans’ games, the Music City Bowl and play off games still coming up. This is a great way to make some money for your band account.

-Kim reported there is no news about the Wine Tasting in the spring. We would still only need to supply volunteers if we participate.
-Kim Bryant presented an opportunity to get help for a major fundraising from Pam Lewis, a past alderman, member of the Heritage Foundation and promoter for Garth Brooks! She asks for some help in return. She needs us to help set up and take down the luminaries inFranklin on Columbia Avenue on Nov. 30th. There will be more details and information to follow soon.

Band Director’s Update

BOA Regional (Nov 6-8)

-Mr. Harris gave out the itinerary for the regional competition. An email will be sent out with a copy of the detailed itinerary. The highlights are below:

-The students will be leaving on Thurs. Nov. 6th at 6:00 pm
-They will practice all day on Friday in Indy. Student will need to pay for dinner.
-On Saturday they will perform at 8:30 am, student will need to pay for lunch.
-Announcement of finalist will be at 5:30 pm
-If they do not make finals they will return home after announcements, if they do make finals they will leave for PHS around 11:00 pm.
-Student needs to bring any meds in a Ziploc bag, turn them in first thing in the morning by placing in a box in the band room.
-Also bring luggage in the morning. Students are allowed a suitcase, carry on, and a backpack
-Bring WARM practice clothes. Remember to dress in layers and bring scarves, gloves, extra socks, hand warmers and anything to stay warm. It will be cold!
-Water will be provided.
-Will need band t-shirts for the mall (dinner).

Grand Nationals Nov (12-15)

-Only have a rough draft of schedule at this time-

-Band will be leaving on Wednesday at 7:00 am
-Will perform on Thursday (10:45-11:45), lunch will be in the dome
-Practicing on Friday from (8am- 12n), arrive at dome by 6:00pm, Awards at 8:00 and announcement of semi-finalist
-If they don’t make semi-finals, they will leave for home on Saturday morning
-If the do make semi-finals, they will stay through finals and leave late Saturday evening

-Parades will be on the 6th (Franklin) and 7th (College Grove) probably. They are usually the first weekend of December.
-No date set for concerts yet, probably the second week of December.
-Senior presentation for band kids will be on Monday Nov. 3rd.
-Registration for Mid-state is due. ($10) Give to Mr. Harris; make sure it says what it is for.
-Don’t forget the annual Cracker Barrel breakfast on the morning of state. We will meet at 6:00 am. The marchers must be on the field at 8:30 for practice. Please RSVP to Sue Wright (MSAKwright@comcast.net).

New business

-Trailer is finished! It looks great. Thank you to Steve O’Neal for the help and “connection”.

-Nominations for offices were taken and seconded. The nominations are as follows:

President: Kim Bryant
Vice President:  Rochelle Brann
Secretary:  Cindy Roberts
Treasurer: Donna Ryan
Members at Large:  2 positions:  Darlene Claiborne, Heather Dye, Tommy Little, Samantha Santilli


-Nominations remain open until the voting. Please contact Pam Morrow with any further nominations.

-The voting will take place on Dec 2nd (our next meeting).

Band Booster Meeting (October 7th, 2008)

 Pam Morrow called the meeting to order at 6:40 pm.

 Treasurer’s Report

The concession stand earnings are still up in the air at this time. They are working on compiling the numbers now.

Numbers from the Exhibition:  (approximation)

Gate- $8,594 (goes to the band director’s association)

Concession- about $5,000

Program Sales- $3,070  (profit 2500)

Band-a-Grams- $158

WGH Sales- about $33

Photography- $335

Total Profit- about $9,000

(I will be getting exact numbers from Sue soon- she is busy caretaking for her child- if I am way off I will send out an update)

Student Accounts- If you have any questions about the status of your account, please just email Sue (bandchamps@comcast.net) and she will give you the information.

 

Fund Raising

 

1. Little Caesar’s Sale- great variety of products. All ingredients are included; you put it together yourself and bake it fresh! Several people commented on the excellent quality of the products. The products include pizzas, bread sticks, pies, cookies etc. The first turn in date is Oct. 15th. You need to turn in the money with your order. Checks need to be made out to Page High School and not the band. The last day to place your order will be Oct. 22nd.  Delivery will be on Oct. 30th at 10:00 am. Carol will need some help sorting the orders. Your order will need to be picked up that afternoon because of the need for refrigeration. The football game scheduled for the 31st has been moved to the 30th so that will be going on that evening also.
2. Concession Stand- The remaining games for the concession are as follows:

JV- Oct. 13th, Oct. 20th, Oct. 27th (5:30 pm)

Varsity - Oct. 24th, Oct. 30th (7:00 pm)

1. Scrip program- Cindy Roberts will be managing the Scrip program again starting with the next order. The Scrip holiday gift card holders are in stock. These are a very popular item used to hold a gift card for presentation. Scrip is a very easy program to use and you can earn money on things you are buying anyway. If you are traveling to the band competition and are staying in a hotel, remember many of the hotels are included in the scrip program. Check it out! www.shopwithscrip.com.
2. Wine Tasting- Kim Bryant reported that she is still discussing this event with planners. It looks like we possibly could participate in this event with minimum labor involved. We would only need to show up and work a few hours pouring wine.
3. Marching Patriots Corporate Sponsorship Campaign- Brenda and David Jarrard have very generously offered to help market the band. The goal is to win substantial and sustainable financial support for the band through a structured and coordinated outreach effort that targets a select group of large corporations with uniquely designed sponsorship opportunities. The basic elements needed to get underway: package the Patriots, develop and price corporate sponsorship packages and sales materials, create a corporate relationship program, and Launch a ’09-10 campaign. The first step in this process is to package the stories of the band and drumline.  This would include personal stories, the band’s success, and obstacles that “The little band that could” conquered. Next we will move into auditing the sponsorship marketplace. If you are interested in helping out with this marvelous opportunity please contact Brenda Jarrard at (brjarrard@aol.com) or give her a call at 599-9798. Thank you so much Brenda and David!!

 

Old Business

 

1. BOA Trip- no changes in plans at this time.
2. Chaperones-we need chaperones for the contest on Saturday (APSU). The BOA contests are covered.
3. Food- If you would like to eat with the band on Saturday please let Lois know immediately. She needs to turn the numbers in on Friday.
4. Trailer- Slowly but surely we will have the decal for the truck. There have been some issues trying to the get the sizing correct. It looks like we finally have a working model that is acceptable and we can move forward.

 

New Business

 

1. Mr. Harris has made the decision to ban energy drinks from the students. Caffeine levels are way too high in these drinks. Please help support his decision.
2. A reminder that all fund raisers need to go through the Fundraiser chair person which is Kim Bryant.

 

Band Director Update

 

1. The band will practice at MTSU for the Contest of Champions competition. Mr. Harris has requested Oct. 23rd from 1:00pm to 3:00 pm. This will be treated as a field trip. He is awaiting approval for this trip. The band will still have rehearsal when they return to the school.
2. This weekend’s schedule is as follows:

 Friday- rehearse from 3-4, pizza at 4:30, leave the school at 5:00 pm, and return around 11:00 pm

Saturday- rehearse  7:00 to 10:00am, 11:30 am leave (sack lunch), 1:00 pm arrive APSU, 2:25 warm up, 3:15 pm performance, 4:00 awards, 5:00 dinner, 6:00 pm finals begin, 9:45 awards, leave for home 10:15, arrive at PHS at about 11:45 pm

 

Comments and Close

      

• Thanks goes out to Ann Hill for the wonderful guard ponchos!
• Jill Wilson (a former band member) lost her father to cancer last weekend.  (Ron Wilson) We send our condolences to her and her family.
• Our next meeting will be on Oct. 28th because of school being out for Election Day. We will take nominations for the 2009 board at this meeting.
• Thank you to everyone who attended.

 

 

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Band Booster Meeting (August 26th, 2008)

Pam Morrow opened the meeting with a welcome to all and a thank you for attending.

Please remember to get all required forms turned in. This includes the medical forms and the acknowledgement of band policies. These must be turned in before your student can travel with the band.

Also, please remember student needs to wear tall black socks with their uniforms.

Treasurer’s Report:

Sue Wright distributed account statements for all students. These include the t-shirt charges. The next expense will the $25 fee for using a school instrument if that applies to your student. Following that will be the charge for food during marching season. She stated we have earned $11,300 of our $12,000 goal in fundraising. The Golf outing raised 3300 dollars. The fundraising total includes the projected amount of $1400 from the Little Caesar’s Pizza sale. This is the amount we cleared last year on that sale. Kathy Rynczak’s open house fundraiser she held for the band earned $280! Thank you Kathy for organizing this great event.

 There will be another t-shirt order with the cut off being September 5th.

Fund Raising:

Kim Bryant reported on fund raising.

The Brick project is continuing under a new fabulous leader Andrea Berrett. She is doing a wonderful job and has already sold a couple of bricks!

Smart Cards are due tonight. Please turn in the cards and/or money. These must be returned to the company. It looks like we will receive 100% profit on the cards. This money goes directly into your student’s account.

We will be dropping the print cartridge project. It was just too difficult to manage. We will still collect cell phones please drop these in the marked box in the band room.

The next Scrip order will be on Sept. 2nd. This is a great program for making money on money you normally spend.

Kim also presented a fund raising opportunity through Troy Piland’s company. He will be offering foam seat cushions with the Marching Patriot emblem, temperature sensitive mugs that reveal the Marching Patriot emblem when filled with hot water, towels and cinch bags. Because it is a web site, there will be no 'door to door' selling. Also, hopefully we could open this up to the whole school with links on the PHS website and the band would receive 20% of what is sold. Hopefully, he will have the mugs and seat cushions for sale at the exhibition and at home football games. Other items such as polo shirts, hats, etc will be available at the web site. Kim had a cushion and one of the mugs at the meeting.

Lori Saulsbury reported on the Café group. They have had a great start with 7 parents participating during this last period. The final training sessions for working at LP Field will be on Sept. 3rd, 9th, 16th, and 30th. You must be trained to work at LP field.

The concession stand had a very busy evening at the football game. They sold over $4000 dollars of merchandise. Our profit was around $2000. The price for Cokes went up so there needs to be some further cost analysis before the final amount of earnings.

Volunteer Calls:

Lois Lacheta will need help with all the meals for the kids. She will not have all the details on times etc. until we know final details on competition performance times etc. The first group of dates will be Sep 13th, Sep 20th, Sep 27th, and Oct 4th. Please contact Lois if you would like to help her out. Lacheta1105@comcast.net.

Carol Wilck still needs some help with washing the uniforms. Two more people would be great. She will also need some help adjusting chin chains on Friday at about 5:00 pm (bring needle nose pliers). Please contact Carol if you can help out. cwilck@yahoo.com.

Michelle Massey thanked everyone for their help last Friday night. It was a very busy night and everyone had a lot of fun. She needs more volunteers for concessions. She had sign up sheets for the ballgames and the exhibition. Please arrive an hour before the game start time. There will be three shifts for the exhibition (1-5, 5-9, after nine for clean up). If you would like to help out please contact her at jpmassey@mindspring.com. We need about 20 people for the high school games, 6 for the JV and middle school games. She also said we will have no more back door orders.

Michelle said we needed a microwave for the concession stand. We had a person donate one to the cause. We also have an old nonworking freezer taking up room. It will cost too much to repair and we are unable to track down where it came from. If anyone has any information please let her know.

Chaperones:

Samantha Santilli is heading up chaperones. She will need chaperones for the Centennial game on Friday. We will be leaving the school around 6:00. Need someone to pick up pizzas for the kids and deliver around 5:00 pm. Some one suggested Domino’s which will deliver the pizzas to the school. Kathy Matson and Sam are checking into this option. The state competition will be at Independence again this year. If we need 8 chaperones for this event we will also need a person willing to drive.

Band Director Update:

Mr. Harris wanted to make sure everyone was aware that all students stay for the entire game or event. The students are responsible for loading instruments etc at the end. It is required for everyone to stay. Occasionally, usually at competitions, there is an opportunity for leaving before the band. If this occurs, the student must have a legal guardian sign him out on the band roster with the chaperones.

There are scholarships given out to seniors at the state competition. Mr. Harris has the packet of information and applications for any seniors interested.

The full band will not be required to attend the football game in Knoxville on September 12th. A volunteer pep band will go to the game on October 17th at Montgomery Central. We did this several years ago and he said they all had a blast! He commented that of course we would need a proper mix of instruments to go so it could be possible your child would be “voluntold”. 
Exhibition:

There was a meeting about the exhibition after the main meeting. Tim Underwood went over the plans for the two days making sure there were people in place for all the various duties. We are in pretty good shape. We still need concession workers especially. We could possibly need a couple more parking attendants. If you would like to help out please contact Tim Underwood and he will direct you to the area with the greatest need. (underwoodssing@aol.com).

Closing Remarks:

Pam reminded everyone to be thinking of the upcoming election and the open positions and opportunities being vacated by senior parents. The success of the program depends on strong parental involvement and support.

 

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Band Booster Meeting (March 4th, 2008)

 

The meeting was called to order at 6:30 pm by Pam Morrow.

 

A big thank you goes out to all the parents for helping to move the props from last year. Everything looks much better!

 

Treasurer’s Report

 

• The state rings will be in on Tuesday March 11th. They can be picked up after school at 2:30 pm. The balance due is $100. If you are paying with check please make it out to Harold Wilcox. If you have money in your band account and would like to use it to pay please let Sue Wright know in advance (bandchamps@comcast.net).
• The cash back feature of the band’s Discover card earned the band $663.52 last year!
• We are pricing new uniform bags. We don’t have any extra ones and the ones in use are showing their age. Please remind your student not to stuff lots of “junk” in their uniform bag as it damages the bags.
• We still have two students that have not paid their fall 2007 marching fees. This number is down from four.

 

Fund Raising

 

Scrip program

1. ·         The current Scrip order should be delivered on March 5th. Be looking for an email on when they are ready.
2. ·         We had a parent order through the GLSC corporate program. This is a great way to earn money through a company. Many companies need gifts for incentives, rewards and thank you’s yet they are limited in the ability to buy directly from a non-profit organization because of corporate rules. That is why the Great Lakes Scrip Center web site, www.Rewardsandmoregiftcards.com, is so useful. A business can order gift cards directly from GLSC, pay with a company credit card if they choose, have the cards shipped directly to them, and earn a donation for our band at the same time.  This is a great thing to remember next time YOUR company is buying gifts. This one order from this parent earned the band (and the student’s account) $291.48!

 

Sommet Center

• Norma reported that we haven’t received all the checks yet and thus haven’t had the chance to evaluate fully the Café organization that we have been teaming with.  This will be done as soon as everything is in.
• One other advantage of the Café group is we would have the ability to work this summer at LP Field and Titans games.

 

Wine Tasting

• Should have information very soon. Stay tuned-

 

Pancake Breakfast

• The pancake breakfast has been canceled. There was some scheduling confusion with the different locations of Applebee’s.

 

Winter Drumline

 

• The Rummage sale will be on March 22nd. Drop off will be on Friday from 5-8. The sale is Saturday 8-2. Everyone please bring stuff to donate to the sale and don’t forget to come and shop also! There will be ads and flyers coming out soon. We still need someone to head up a Bake Sale.
• The WDL Prom will be held at The Factory on May 10th. A better deal was available here because they were willing to prorate the charge. This savings will help cover the cost of the food, drinks and decorations.
• The band will be doing concessions for the play this week (Thu/Fri/Sat/Sun). There will be lemonade, water and chocolate chip cookies.

 

Old Business

 

• Trailer Painting- The trailer committee has sent out requests for bids on the job. They have not received all of those bids yet.

 

New Business

 

• Committee forming for the Exhibition which will be hosted by Page. Jim Gordon will be leading this effort. Thanks Jim! Tim Underwood and Erick Harris will also be on this committee. Anyone interested in helping please contact Jim (jgordon007@comcast.net).
• The Budget committee will be meeting sometime around spring break to plan the budget for next year. If anyone would like to participate please let Sue Wright know.

 

Directors Notes

 

• Mr. Harris was unable to attend tonight.
• Just a reminder of upcoming dates: Spring Concert April 29th, Band Lock-In May 2nd, Band Banquet May 9th, WDL Prom May 10th, Rodeo Parade May 17th.

 

Comments/Questions

 

• A chaperone that was on the WDL trip commented that our kids really made us proud last week. An employee at one of the places they stopped said they had never had a nicer more polite group of kids come into their establishment!
• Uniform fittings will begin in May. Exact date not known yet. Carol Wilck will need helpers especially people that can sew and do alterations. If this is one of your skills please contact her at cwilck@yahoo.com.
• Concern was expressed over the lack of sleep during competitions. The need to practice before traveling was questioned. Comments were made that there were more opportunities available for sleep but many students choose not to sleep. Also, this is what is required of a championship organization.
• Question was asked about marchers that are unable to pay the fees. There is a new student assistance fund that can help with a student that qualifies for help. Anyone can make donations to this fund and can direct it to a particular student. The policy of the band is anyone can march regardless of ability to pay.  The treasurer will work with a student to help him/her earn the money and use donations. Detailed guidelines for the SAF will be written soon.

 

Meeting adjourned at 7:30 pm.

 

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February 12th, 2008

Band Booster Meeting (Feb. 12, 2008)

The meeting was called to order at 6:30 pm by President Pam Morrow.

All minutes from meetings will now be available on the band website. Thank you, Jim Gordon, for making these available.

Treasurer’s Report:
Students’ accounts must be in good standing to attend the lock-in and band banquet. Fall marching fees must be paid in full.

Fund Raising:
Kim Bryant will be taking over fundraising. Thanks to Kim for being willing to fill this very important job!

Sommet Center:
All hockey events worked in December received a $10 bonus.  Beginning Jan. 5th, we began a trial period of merging with a corporation called CAFÉ. With only 4 remaining hockey events in Feb, we have reached the maximum $20 bonus for the months of Jan. and Feb. These bonus amounts will be paid in March.  This means that every event paid a minimum of $75 per hockey game. The trial period has worked out well helping us to achieve a higher payout for our bonuses. We all still get to work with our own people, but occasionally help out another group, or use some workers from Brentwood or Ravenwood band to help us get to the minimum 4 workers needed per event. An update will be addressed at our March meeting and we will discuss whether we wish to pursue this merger or continue on our own.

The money for working Valentine’s Day at the Sommet is up to $90.00.

Pancake Breakfast:
A pancake breakfast is being planned to benefit the drumline on March 8th. The price will be $5.00.

Wine Tasting:
The wine tasting event is definitely going to occur. It will be on a Friday night in April. Further information will be available soon.

Rummage Sale:
We will be having a rummage sale on Saturday March 22nd from 8:00 until 2:00pm. Drop off of donations will be Friday March 21st from 5-8 pm. Anyone who would like to help should be at the school by 7:45 on Saturday morning. If anyone would like to co-ordinate shifts of workers please email Norma Head (nehead@comcast.net). Also, if anyone would like to coordinate a bake sale or items to sell for lunch in conjunction with the sale let Norma know. It would also be great if someone would like to do a flyer to post at the school and local areas. We will also need posters and signs directing people to the school. If you would like to pick up any of your items not sold, be at the school by 2:45 on Saturday to retrieve them (or let Norma know to hold them for you). Otherwise, arrangements will be made for unsold items to go to Disaster Relief for the victims of the recent tornadoes in the area.

Winter Drumline:
Performance time for next weekend at Independence will be 7:08pm. One or two drivers are still needed for the Independence trip. Please contact Sam Santilli if you are available (speedywitch40@yahoo.com).

Since the WDL will be missing the schools prom this year because of a competition, a prom is being planned just for them! It is Jason’s idea to have them a very special event. This is just for WDL kids and their dates. One option is a suite at the Opryland Hotel for the event. They are working on a budget to keep the cost to about $35 per student. This will be held on May 10th. More information to follow.

Old Business:
The t-shirts now have eleven sponsors and are waiting for final design approval. A huge thanks goes out to Diana Bracy for a job well done!

Kathy Rynczak’s BeautiControl fundraiser brought in $86.00. Thank you Kathy!

Kurt Heinecke and his beautiful photos earned $200 for the band! Thank you Kurt for the wonderful memories.

We received a donation for $500. It was designated to be used for the student assistance fund ($250) and the general fund ($250).

New Business:
The meeting with the 8th grade prospective band students and parents was held Monday Feb. 11th. Approximately 8 students attended the meeting. Historically this meeting has a small turnout, regardless of how many new students we receive.

Director’s comments:
-Freshman mini camp will be held on May 8th (3:00-5:00pm) and May 10th (8:00-12:00).
-Percussion camp will be the first week of June (2nd -6th).
-Monday practices will begin on June 16th (6-8pm). It is understood that a practice may need to be missed due to vacation etc. Please notify Mr. Harris in advance of any practice that can not be attended.
-Pre camp and Band camp will be held Jul 28th thru Aug 8th.
-Competition dates: Exhibition 9-13-08 (tentative), Hendersonville 9-20-08, MCI 10-18-8, Division II State 11-1-08, Indianapolis Super Regional 11-8-08, and Grand Nationals (Indianapolis) 11-13th thru 11-15th. We may also do the TRI (Overton) and possibly Austin Peay.

Upcoming Dates:
Feb. 26th- Concert festival preview concert
April 29th-Spring Concert
May 2nd-Lock-In- waiting for Y to confirm date- this is a date change- originally scheduled for April 25th)
May 9th- Band Banquet
May 10th- WDL prom
May 17th –Rodeo parade

Possible trip to King’s Island (Cincinnati) after school is out.

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January 8, 2008

Pam Morrow opened the meeting with a special announcement:

 “Before we get started with tonight’s meeting, I would like to make sure and thank past board members: Bill Casey, Marsha Sparkmon, and Logan Shillinglaw. Even before you were elected to official positions you gave your time and talents freely to help our students achieve their goals. We have grown tremendously under your leadership and I hope to continue that path. So thank you, to all of you, we might not always show it but we appreciate all you have done to keep this show on the road.

 

Treasurer Report:

 

• Sue Wright reported that the band’s taxes are complete and she is now working on 1099’s for instructors.
• Last year we had a change in operating cashflow of $2500.00
• Down payments for the WDL busses are going out now.
• There are some people behind in WDL payments. 10 people missed their January payment and 3 have missed both Dec. and Jan. payments. These accounts must be brought up to date.
• We received two checks in December from Kroger Cares because of how their accounting fell. Sue has cards available for anyone who needs them.
• WDL Camp Meals were not a part of the WDL fees.  Lois and Kim worked with chairpersons to coordinate each day's meals.  If you committed to chip in money towards the meals please don't forget to send your money into your chairperson.  Currently they have paid your portion out of their own pocket.  If you do not pay them Sue will be given a list and will charge the individual student accounts in order to reimburse the chairpersons.
• Sue mentioned that she spends too much time on collections and would rather spend her time providing management reports to the board and parents so we can continue to grow as a band. 
• We have 9 sponsors for WDL, but would like twelve before t-shirts can be printed. There is a $300 minimum to become a sponsor. If you know of anyone that might be interested please talk to them or tell the board. Jett’s pizza would be a great sponsor since they are in our area and everyone frequents their restaurant. Let them know that when you go in.  In addition, since the WDL show is based upon Fish we could use sponsors like Captain D's, Bone Fish, the seafood market at the Factory, a pet store.

Winter Drumline:

 

• DO NOT post any video or pictures on the internet (YouTube) of the drumline. They would like to keep the show under wraps until our first show.
• Please check on the forum (see below) or with one of the organizers with the WDL before buying any of the stuff on Kenneth’s list. We are getting some duplicates.
• Food was included in WDL fees, but not for the camp. Next year the camp food will also be included in the fees.
• Many thanks to Kim Bryant and Lois Lacheta for all their hard work. Great Job!
• There will be a “shredding party” held at Pam Morrow’s house on Thursday Jan 10th. This is to shred material to make seaweed for costumes. Everyone is invited to help. If you need directions please contact Pam.

 

Fund Raising:

 

• There will be a temporary change in how we currently handle the Sommet Center Fundraiser. We have dwindled in number that work at the Sommet. In order to be able to carry on with a small number, we have been offered an opportunity to merge with another small group. We will be teaming with a group called “Café” for the next couple of months. The more people you have to “pool” from, the better chance you have of meeting their bonus structure payments. This could turn our $55 events into $75 events.
• There will be a training session for working at the Sommet which will be held on 1-22-08. You must be there between 5:30 and 5:45pm, after that the door is locked. It last about three hours and you get a free hot dog and soda!
• For your information, Angela has left the Sommet Center.
• Applebee’s Fundraiser for the WDL will be held on March 8th. (Spring Hill) We need a chair person to organize this event.
• Pam would like to step down from the Fundraising Chair. She has enough on her plate at the moment especially with the presidential duties that come with the band program. The job is not difficult; basically you need only to organize the program and field calls. She would be glad to offer help or answer questions. Please consider volunteering to help the band in this capacity.   

 

 Upcoming Events/Dates:

 

• 1-31-2008 (7:00pm)- 8th Grade Parent Information Meeting- The board and chair must attend. Any parents that would like to share their wonderful eye opening experiences with other parents are very welcome and encouraged to attend. All information that we can get out to the new parents is helpful. People don’t realize how great band and particularly this band can be for a child- we need to get this information out.
• 2-6-2008 (7:00pm)- Concert Festival Preview Concert
• March (3rd, 4th, or 5th)- Concert Festival- Details are not known yet.
• 4-25-2008- Band Lock-In. This will be held at the YMCA again. Chaperones will be needed. (and basketball players)
• 4-29-2008-Spring Concert
• There will be an Ensemble Concert held sometime between the Feb and April concert
• 5-9-2008 Band Banquet
• 5-17-2008 Rodeo Parade -We get paid for marching in this parade!
• Seven students from the band made the All Midstate Band. This is fabulous. Congratulations go out to all those students. They will be performing this weekend at MTSU on Saturday. It will start at 2:00 pm and the middle school bands will go first followed by the high school bands.

 

Old Business:

 

• A grant was submitted to Goody’s to be used for the walkway project. It is a $10,000 grant.
• The Shane’s fundraiser earned $175.00
• The Trailer committee will meet on Thursday at 7:00pm at Starbuck’s.
• The fun trip is not going to happen this year on spring break. Williamson county has banned travel to Washington D.C.. This left San Antonio as the only viable alternative. Cost is prohibitive and low number of kids that could attend would increase cost more. Alternative posibility would be a short trip after school is out to a theme park ex. Six Flags, Dollywood, or King’s Island.
• Mr. Harris said we could try to combine a fun trip with a fall marching season trip.

 

New business:

• ·         Norma has a new forum that will allow you to help keep in touch with other Band Boosters, exchange ideas, post files for discussion, and maintain a searchable archive of all conversations. The link is on the band website. It is as follows: http://forums.delphiforums.com/PHSBB/start
• ·         There is also a new alumni website that Myra Rippetoe has started. It is by invitation only. Contact Myra for information. http://pagebandalumniandboosters.wetpaint.com

Meeting was adjourned at 7:20 pm